Hong Kong Company Secretary Service (TCSP Licensed Institution)
TCSP-licensed institution with a 20-year experienced team, ensuring compliant company operations
From HKD 1,299/year,, including annual filing, government document processing, and compliance risk mitigation
Why Choose a Licensed Secretary?
📌Mandatory Requirement under the Hong Kong Companies Ordinance
Under Section 474 of the Hong Kong Companies Ordinance, all Hong Kong companies must appoint a qualified company secretary to handle annual return filings and maintain statutory records. Non-compliance may result inFines of up to HKD 50,000 or company deregistration.
📌2026 Compliance Supervision Upgrade
The Hong Kong government has strengthened supervision of trust and company service providers (TCSPs). Non-licensed institutions will be listed on the "Non-Compliance List." Choose us (License No.TC003669) avoids operational risks. The license can be verified on the Hong Kong Companies Registry website.
Core Secretarial Services
Government Document Processing
Timely filing of annual returns and business registration certificate updates to avoid delay penalties (average processing time: 3 working days)
Statutory Record Maintenance
Manage shareholder registers and board meeting minutes, synchronized with the latest Hong Kong Companies Registry requirements to ensure compliance.
Compliance Consulting Support
Provide 2026 Hong Kong Companies Ordinance policy interpretation (e.g., CRS reporting, tax compliance) to avoid business risks.
Service Scope
Comprehensive company secretary services to ensure your business remains compliant
Service Scope
- Prepare and file the Annual Return (NAR1)
- Maintain statutory registers (register of members, directors, secretaries, etc.)
- Update company registered address
- Assist in convening board and shareholder meetings
- Prepare meeting minutes and resolutions
- Custody of company seals and important documents
- Provide signing services for statutory documents
- Assist with correspondence to the Companies Registry
Shize Business – Professional Corporate Secretary Services
TCSP-Licensed Enterprise Service Provider
Trust or Company Service Provider License No. TC003669
Shize Business is a licensed Trust or Company Service Provider (TCSP) registered with the Hong Kong Companies Registry, with over 20 years of enterprise service experience. We provide comprehensive company secretary services to local and international clients, ensuring full compliance with the Hong Kong Companies Ordinance so you can focus on growing your business.
Shize, based in Hong Kong, provides the following professional services to your company's shareholders and management.
Appointment of Directors and Secretary
Assist with appointment and change procedures for directors and secretaries
Sign Various Legal Documents
Sign required statutory documents on behalf of the company
Prepare Company Documents
Draft and prepare various company documents, contracts, and agreements
Provide Registered Address
Provide the statutory registered address in Hong Kong
Share Transfer Procedures
Assist with share transfer procedures
Gazette Publication
Publish statutory notices in the Gazette
Trademark Registration Consultation
Provide professional trademark registration consulting services
Service Content Includes
Company Secretary Services
In compliance with the Hong Kong Companies Ordinance, we offer comprehensive company secretary services:
- Attend annual general meetings
- Prepare annual returns in accordance with the Companies Ordinance
- Submit annual returns to the government
- Prepare and submit all required change forms
- Maintain statutory registers
- Provide statutory registered address
- Company Secretary Service Correspondence Address
Other Optional Services
- Company formation and restructuring
- Business registration
- Tax planning
- Accounting and auditing services
- Trademark registration
- Bank account opening support
- Employee visa applications
Service Process
Consultation Needs
Understand company status
Sign Agreement
Confirm service details
Submit Documents
Manage secretary appointments
Start Service
Provide ongoing support
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Frequently Asked Questions
Is appointing a company secretary mandatory for Hong Kong companies?
Yes. Under the Companies Ordinance Chapter 474, all limited companies registered in Hong Kong must appoint a company secretary. The secretary must be either a Hong Kong resident or a Hong Kong-registered company.
What are the key duties of a company secretary?
The company secretary ensures the company complies with statutory requirements, including filing annual returns, maintaining statutory records, organizing shareholder meetings, and keeping company records.
Does HKD 1,299/year cover all services?
HKD 1,299 is the base company secretary service fee, covering document submission, record maintenance, and compliance consulting. Value-added services (such as bank account opening assistance and tax planning) can be selected on demand.
How can I verify your licensing?
You can verify license number TC003669 on the Hong Kong Companies Registry website, or contact customer service to obtain electronic qualification documents.
Can I act as the company secretary myself?
If you're a Hong Kong resident with the relevant expertise, you can act as your company's secretary. However, professional company secretary services help ensure compliance and reduce the risk of fines from regulatory unfamiliarity.
How long does it take to change the company secretary?
Changing a secretary typically takes 1–2 working days. You must submit Form ND2A to the Companies Registry and update your Business Registration Certificate.
Can a company secretary also serve as a director?
Yes, but if the company has only one director, that director cannot also serve as secretary. We recommend appointing an independent professional secretary to ensure compliance.
Why Choose Shize Business
TCSP-Licensed Qualification
Hong Kong Companies Registry-certified Trust or Company Service Provider license (No. TC003669)
Smart Annual Filing Reminder
The system automatically pushes filing deadlines, resulting in zero overdue cases for 2026 clients.
20 Years of Experience Team
Served 5000+ Hong Kong companies, with an average of 1000+ annual filings
Need Professional Company Secretary Services?
Contact our team now to ensure your company meets Hong Kong regulatory requirements.
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